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WEDDINGS AT TUMBLING WATERS

A unique location just 60 minutes South of Sydney CBD where the Mountains meet the Ocean.

Explore our Exquisite NSW Wedding Venue Near Wollongong

Tumbling Waters Retreat is located on the South Coast to the North of Wollongong, arguably one of the most beautiful wedding venues Sydney has to offer!

 

Private gardens with an ocean backdrop, perfect for a garden wedding ceremony, and beautiful photos. The bespoke sandstone reception centre with floor to ceiling windows command breathtaking ocean and rainforest views.

 

Exquisite cuisine, luxury accommodation …… the perfect one-stop destination wedding venue.

 

Our handpicked team of professionals and dedicated wedding coordinator will ensure your day is a huge success. Catering from 30-140 guests

有山有水有桃源

60 minutes south of Sydney CBD and two and a half hours from Canberra. Venue inspections by appointment only and are usually on a Saturday from 11.30 am -1.30 pm.

All the information about our prices, packages on offer, menus etc can be found below. 

 


Every aspect of your special day is covered.

Experienced dedicated Wedding Coordinator

Private gardens with ocean views

Wedding arbor sandstone aisle chairs signing table

Use of Retreat decorations or enjoy the freedom of adding your own decorations

Outdoor undercover terrace areas decks outdoor lounges

Granite dance floor plan B inclement weather for your ceremony

*Luxury accommodation stay the night with your *brides maids get ready onsite

*12 rooms / suites. * additional charge applies.

Gourmet catering, premium unlimited alcoholic & non alcoholic beverages all inclusive packages

BYO spirits and beer permitted, all our tariffs include corkage.

Beautiful photo locations all onsite

We host one wedding at a time.

Unlimited free parking

Stress free weddings operating since 2002

 ONE STOP WEDDING DESTINATION VENUE

You can add as little or as much of your personal touches as you wish. Or don’t lift a finger, go and relax and we’ll do everything to make your wedding the event of a lifetime. As your guests arrive, the wow factor sets the standard for your whole event.

Featuring luxury accommodation, the perfect ambiance to relax & unwind, and prepare for your wedding day. * Minimum 2 night stays apply.

With over 1100 weddings under our belt, our experienced team will ensure your wedding is stress free and a huge success.

Tumbling Waters Retreat

Exclusive use of the downstairs function area, glass atrium and ground floor terrace area, everything you need for your function to be a huge success.

The bespoke details to the contemporary furnishings we can cater for a small, intimate wedding with 30 guests all the way to larger affairs 140 guests. Our dedicated well organised, experienced team will ensure your day is a huge success.

We make sure that there are no hidden extras, so you can focus on the fun stuff, knowing that everything is covered.

Our award-winning kitchen sets the standard for the food at the venue, and we take pride in delivering delicious cuisine for your dream wedding.

Tumbling Waters Retreat all-inclusive.

  • Stunning private ceremony location with a wedding arbour you are free to leave raw or add your decorations.
  • Manicured gardens with an ocean backdrop, signing table, 20 Tiffany chairs, outdoor Bose sound system.
  • Arrival beverages before your wedding ceremony.
  • Ornamental pond stunning photo opportunities. Onsite parking  with an abundance of parking spots available adjacent the retreat.
  • Terrace area and deck, ambient garden lighting, outdoor fireplace, day beds, cushions, iced water drinking stations,
  • Included inside the reception area is the retreats bespoke decor. Retreats table cloths, matching napkins an abundance of candles & succulents from our garden. Cocktail dispensers, complimentary cake cutting, cake table knife and wishing well.
  • Wedding cake Belgium chocolate cake if selected as the dessert option with the package of your choice.
  • Corkage is also included should you wish to BYO spirits and beer

Of course, it wouldn't be a party without our sandstone and glass dance floor, Bose surround sound system, lectern, pa and microphone for the speeches.


or call us on 02 4294 1888


WEDDING PACKAGES

 

Wedding venue

Ceremony Only Package

Duration 1.5 hours $1100 Mon - Thurs and $1750 Fri - Sun + $20 per person

FIND OUT MORE

Ceremony + Reception

Venue Hire Fee Fri/ Sat/ Sun $2750 & Mon-Thurs $1800 + package of your choice.

FIND OUT MORE

Gold Sit Down Package includes Ceremony

6 hours duration $225 per person + ceremony / venue hire fee includes beverage service.

FIND OUT MORE

Silver Sit Down Package includes Ceremony

5 hours duration $195 per person + ceremony venue hire fee includes beverage service.

FIND OUT MORE

Bronze Sit Down Package includes Ceremony

4 hours duration $175 per person + ceremony venue hire fee includes beverage service.

FIND OUT MORE

Gold Roaming Cocktail includes Ceremony

6 hours duration $198 per person + ceremony venue hire fee includes beverage service.

FIND OUT MORE

Silver Roaming Cocktail Package includes Ceremony.

5 hours duration $170 per person + ceremony venue hire fee includes beverage service.

FIND OUT MORE

The Chefs Buffet Dinner includes Ceremony.

4.5 hour duration $168 per person + ceremony venue hire fee includes beverage service.

FIND OUT MORE

Buffet Lunch includes Ceremony.

4.5 hours Duration $158 per person + ceremony venue hire fee includes beverage service.

FIND OUT MORE

High Tea Package includes Ceremony.

4 hours duration $130 per person + ceremony venue hire fee includes beverage service.

FIND OUT MORE

Elope

One hour Garden Ceremony, includes Marriage Celebrate , Photos, Accommodation & Dining on the Edge. $2750

FIND OUT MORE

Grazing Table Party Package

4 hours duration $140 per person + venue fee includes beverage service

FIND OUT MORE

Planning your event

 

We know how important it is for brides to be, wedding planners and function organisers to have as much information as possible about a venue. To help as much as possible, we have put together an overview of prices and event information for you.

WEDDING PACKAGES  WEDDING MENUS  WEDDING FAQS

FLOORPLANS

Seated Floorplan   Cocktail Floorplan

USEFUL INFORMATION

Local Accomodation
Preferred Suppliers / Contacts

We can highly recommend the following professionals

Marriage celebrants

Flowers

Photography

Videographers

Laura Vagheggi  www.dragonflyproductions.com.au

In a maze Handcrafted Wedding Films  | inamaze.com.au

 

Photobooth / Music DJ

Music

Hair and Make Up

Wedding Invitations

Bombonaire

Transport

All Local Taxi  , transport services must be booked well  in advance.

Driver available  to book  call Warren on  0419415660 must book in advance.

Taxi can transport up to 7 people  lionel 0403820760 lionelmakins61@gmail.com

If your guests are arriving by bus please inform the bus company they must not leave their engine running as it disturbs nearby residents. The bus must park as close to the retreat as possible. Wollongong Council has prohibited Tumbling Water Retreat to make any noise at night what so ever, this includes the reversal warning alarm installed on all buses. We ask that bus use the car parking area adjacent Tumbling Waters to turn around in.

Tumbling Waters is less than 60 min by train from Sydney CBD closest station- Helensburgh

 

Cakes

Dressmaker

  • Joan Lucas – Mob: 0416 026 106 joanlucas1@gmail.com Joan lives about 20 minutes from Tumbling Waters and also specialises in last minute dress alterations!
Terms & Conditions
  • A $2750  fee is required to secure your booking FRI / SAT / SUN or $1800  MON - THURSDAY  and is an acknowledgement of all the terms and conditions for booking a function at Tumbling Waters Retreat.
  • Final payment is due 21 days prior to your reception/function date. Payment can be made by direct transfer into Tumbling Waters Retreat Bank Account. Should you wish to pay by credit card there is an additional surcharge of 1.5% on the final cost.
  • Confirmation of final guest numbers is required 21 days prior to the function together with final payment. This will be the minimum number of guests charged for.
  • For security reasons a copy of a valid credit card must be supplied to TWR Management  and the owner of the property  reserves the right to debit the credit card for any outstanding funds,  loss or damage to the  property and business caused by clients / guests/ subcontractors,  before, during or following a function.
  • The wedding  commences when guests arrive as per the agreed time and  ends when the wedding concludes all must guests leave.
  • An additional fee of $600.00 per hour or part there of will be charged if guests fail to leave at the agreed completion time.
  • It is anticipated ( not essential ) that you may need about 1 hour in total of onsite meeting with our wedding  coordinator to familiarize with our style of operation should you require more on site meetings greater than the above, a charge of $75 per hour will apply.
  • In the event of early cancellation, greater than 1 year from the booked date  a fee of $1000.00 will be charged.
  • Functions cancelled within 12 months of the booked date will be charged the full fee used to secure the reservation.
  • Midweek date changes Monday - Thursday  incur a $750 fee.
  • Weekend date changes Friday, Saturday and Sunday  will incur a fee of $1250
  • If a wedding date has been changed and then subsequently cancelled the full venue hire fee and the date change   fee will be charged.
  • Functions cancelled within 30 days of the event will incur the full tariff payable for the function.
  • Prices are subject to change without prior notice. Menus may change due to seasonal availability.
  • Tumbling Waters Retreat is situated in a residential area, there are certain noise level restrictions to which we must adhere, and therefore function times cannot extend beyond 9:00 pm on Sundays and 11:00 pm Monday to Saturday.
  • Due to Council Regulations loud outside amplified music is not permitted.
  • If your guests are arriving by bus we will need to know in advance the contact details of the bus company. As we need to instruct them to not leave their engine running as it disturbs nearby residents and they must park as close to the retreat as possible
  • All outside contractors must produce evidence of current public liability insurance.
  • All photographers / videographers etc must keep well away from ‘DANGEROUS areas’, this includes the entire edge of the escarpment.
  • Once the function has commenced and guests are served alcohol, the ornamental pool area is strictly out of bounds to function guests (except the bridal party during photography).
  • No children are permitted in the pool areas at any time.
  • At Tumbling Waters we practice the responsible service of alcohol. One alcoholic beverage at a time will be served to the person who is consuming the beverage.
  • Alcohol will not be supplied to intoxicated or under age persons. .
  • Should it become necessary to contact security for misbehavior by guests, all costs incurred will be passed on to the function organizers.
  • As Tumbling Waters Retreat is a fully licensed venue, function organizers are not permitted to supply their own food  unless prior consent has been given by Tumbling Waters Retreat Management. Please note: package prices remain unchanged should guests decide to BYO alcohol and / or food.
  • Damage caused to any property of Tumbling Waters Retreat by guests is the responsibility of the function organiser. Tumbling Waters Retreat does not accept responsibility for the damage or loss of property hired and / or owned by others during the course of, or after any function.
  • As we are located on the edge of an escarpment with a natural waterfall, children must be supervised by an adult at all times, the total responsibility for the safety and care of the children during the entire duration of the event will be that of the parents and not Tumbling Waters Retreat in any way whatsoever) – An acknowledgement of responsibility and indemnity form will need to be signed by the parents prior to the commencement of the function.
  • The natural pool is dependent upon weather conditions for its water capacity. Tumbling Waters Retreat can bear no responsibility for the play of nature.
  • The bridal party must bid their guests farewell inside the dining area / atrium lower deck area  and not in the car park.
  • Guests must leave in a quiet and orderly manner so as not to disturb nearby residents – No beeping of horns etc. The Master of Ceremonies must mention this on completion of the reception and must be present to assist with the quiet and orderly departure of guests.
  • Should Tumbling Waters Retreat receive a fine by Wollongong City Council due to excessive noise caused by guests attending the function; this fine will then be passed onto function organizer.
  • Should the accommodation be booked by the bridal party or wedding guests, there is strictly no partying in guest’s suites after the function ends. A 50% deposit for all accommodation will need to be paid when the accommodation is booked – failure to pay the 50% deposit will result in no confirmation of the accommodation booking.
  • The owners reserve the right to make changes to improve the business / property at their own discretion.
  • Parking onsite is at your own risk.
  • Tumbling Waters Retreat cannot accept any responsibility & refund for natural weather related events.
  • In the case of fire / natural disaster  we will postpone / reschedule your wedding / accommodation to the next available date  that is suitable to both parties. The retreat has a very good fire defence system with over 300 000 litres of water stored onsite and we work closely with the RFS - your safety is our priority.

 

Checklist

Wedding/ function Date:

Name of Bride? Name of Groom ?

Parents Names ( Bride )  (Groom)

VIP guests ( e.g. Guests that  may need some special assistance / disability etc)

Guests must arrive 30 minutes prior to the ceremony commencement.

Afternoon weddings guests must arrive at 4pm OR 3pm outside daylight saving.

At what time have you told your guests to arrive?

Afternoon weddings on a Sunday must start at 2 pm or 3 pm as we have a 9 pm council enforced curfew.

Do you have a friend that can help direct guests, announce speeches, and keep your function on time? Rest assured our team supervisor will liaise with your MC to ensure a smooth flow to the service and keep your function on time.

MC name ?

Your MC will need to assist the team supervisor with the following.
1 Ask guests to move to ceremony area 10 minutes before the ceremony is due to commence.

2 Identify guests with special diet needs to our team supervisor.

3 Ask guests to move inside and be seated ( sit down only)

4 Announce speeches / cutting of the cake / Bridal Waltz

5 Conclusion time It is important that your MC is aware of the function ending time in order for guests to depart the venue on time. Additional charges may apply should your function go over time.

We also ask that the MC remind guests to leave quietly as we are in a residential area and other guests staying at the retreat. All farewells in the glass atrium or lower terrace area ...........please no bimping of horns!!

Your MC may need to remind guests that we have a responsible service of alcohol policy and it is illegal for us to serve intoxicated or under aged guests.

How are your guests arriving to the Retreat?

Please note if your guests are arriving / leaving by taxi, the taxi service must be organised in advance.

Uber drivers are also available however it would be worth connecting with them well in advance. To book  call Warren on  0419415660

A good contact for local transport is John Potter 0418 694 254 * must organise well in advance.

Helensburgh ride share : 0466812032

We have  limited   parking onsite and recommend onsite parking for the bridal party and elderly guests however adjacent the property there is a large car park see

Bendena Gardens at Stonehaven Rd
Stanwell Tops NSW 2508

We  have allocated a minimum of 20 car spaces for your guests /  your guests will be  required to stack park.

Number of guests arriving by Bus and size of bus ?
If your guests are arriving by bus THE BUS company must be instructed NOT to leave the engine running as it disturbs nearby residents.

THEY ARE NOT PERMITTED TO REVERSE as the noise of the reversing alarm disturbs nearby residents.

The bus can park at the bus stop adjacent our property OR park and wait for your guests in the adjacent council car park. THEY CAN ALSO TURN AROUND IN THIS AREA.

The bus must park as close to the retreat as possible and your guests must leave quietly.

HEAVY PENALTIES APPLY IF THIS CONDITION OF OUR OPERATION IS IGNORED we have bus companies that we recommend listed on our website wedding section helpful information thanks in advance.

Name and number of bus company?

What time have you told  the Bus  to arrive at Tumbling Waters for the wedding ?

What time have you told the Bus to arrive  at Tumbling Waters to take the guests home?
*** Number of guests attending ceremony only?

$20 per person, includes a glass of sparkling wine and roasted nuts. These guests must leave 30 minutes after the conclusion of the ceremony.

We provide arrival beverages for your guests, sparkling, red, white wine, soft drinks and orange juice 30 minutes before your ceremony is due to start.

Please note iced water and juice  is available for your guests on arrival in the reception area.

How many people do you have in the bridal party including the Bride and Groom?

We have a  permanent wedding Arbor onsite and isle that you are welcome to add your own decorations or leave natural.

Would you like beautiful champagne gold Tiffany chairs set up for the ceremony? YES / NO

If yes, how many?

Please note that we do provide 20 chairs as part of your package (additional chairs provided at $6 per chair)

Florist who will be delivering your flowers ? Please make sure your florist  takes away  all large delivery   boxes, alternatively you will be required to take home with you after your wedding / following day.

Who will be doing your added  decorations to the venue /  tables?

Will you be adding decorations to the  wedding  Arbor?

Should you wish to provide rose petals for the aisle a member of the TWR team will scatter the rose petals down the aisle for you. NOTE no silk petals, confetti, fireworks, balloons are not permitted as we are surrounded by the National Park.

Are you planning on bringing rose petals ( outside only ) ?

Ceremony Commencement Time ?
Name of Celebrant ?

Should your celebrant need a microphone they will need to bring their own.

How long do you anticipate your Ceremony to go for?

(Duration of Ceremony usually goes for approx. 15 - 25 minutes)

What music have you planned?  IPODS / iPhone / iPad  are compatible with the retreats sound system. * Please make sure that the music is actually down loaded onto the devise , high quality.

What have you got planned for your ceremony music ? e.g.  String quartet live music

Would you like a member of the TWR team to play your music for you as you walk  down the aisle?

Please ensure playlists are in the following order.

1/ Guests arrival music this will be the music that will be played when your guests start to arrive.

2/ Ceremony music e.g. Ceremony walk down the aisle, followed by songs you wish to have played during the signing.

3/ After the ceremony music followed by dining music

2/ Bridal waltz followed by dance music.

Sorry MP3 players or USB sticks do not work with our sound system.
Should you wish to use a playlist from your iPhone you will need to switch the phone to flight mode.* Please make sure that the music is actually down loaded onto the devise.

Best is to have a 2-3 minute song to walk down the aisle, gives you more time to enjoy the moment, and 3-5 songs for signing. Should you decide to use the TWR sound system a member of our team will start the music as you walk down the aisle and phase the music out when you reach the end of the aisle. NOTE The TWR team are not DJ,s if you wish to have multiple stopping / starting coordination of songs throughout your function / wedding you will need to hire a DJ.

Please have the Bridal waltz on a separate playlist followed by dance music.

 

As we are in a residential area the property is not suitable for loud bands, there is always plenty of dancing at Tumbling Waters however please be advised that your choice of music  ? band must comply with our operational requirements and ambience of the property. All amplified music must be played in doors and music must not be heard from the boarders of our property.

Band or DJ name ?

Contact number ?

Photographer / Videographer’s name/s ?

Contact number/s ?

Are you planning to stay onsite for all your photos ( recommended ) OR go to the Beach as well?

If you are having a sit down wedding please can you let your photographer know what time guests are being seated.

This information will be sent to you on a run sheet after you return the checklist to us. Package times can also be found on our website in the wedding / function under the package you have selected.

 

*** Wedding/ function Package Selected

 

6 hour gold sit-down / cocktail includes 1 hour for your  ceremony

5 hour silver sit-down / cocktail includes 1 hour for your  ceremony

4 hour bronze sit-down includes 1 hour for your ceremony

Buffet  Lunch / Dinner  4.5 hours includes 1 hour for your ceremony

4  hour high tea includes 1 hour for your  ceremony

4 hour Grazing table party package

Beverages  are  served before and after the ceremony it is important that all your guests are well looked after , all of our packages can be extended to allow more time after the ceremony for photos.

 

Would you like to extend the package you have selected? YES / NO

If so, duration?

*Estimated adult guest numbers including bride and groom ?

*Teenagers and names ?

*Children ?

Ages 2-12

$65 per child

Name/s and age/s ?

Kids are served before the entree with a sit down wedding  OR before the 1st bowl item with cocktail weddings.

Please note final numbers and payment is due 3 weeks before your wedding.

*Number of Crew Meals Required includes non-alcoholic beverages $85 ?

Name/s and service/s

(i.e. photographer/DJ) Normal practice is should the photographer / DJ be required for more than 3 hours you should provide a meal for them. Please note contractors meals are served after the guests are served. They are seated in the atrium or outside terrace area weather permitting.

Tumbling Waters is a small boutique retreat everything on our menus are made fresh onsite, therefore we are unable to invite you for food tastings. To get our chef to prepare all these items on our menu for you to taste would take many hours of preparation and cost a small fortune.

Dining on the Edge is opened on a Saturday evening & select dates midweek,  it is a set chefs menu with similar items to our wedding / function menus and includes our house wines ( the same wine that is served at  weddings ) Please see for more information.

https://www.tumblingwatersretreat.com/dining/

......The perfect way for you and your family to experience the food, wine, service and ambiance at Tumbling Waters Retreat.

The following menus are our chefs recommendations, which have been designed taking into consideration our most popular dishes as well as the requisites for a well balanced meal, with matched flavors. Full menu options can be found on our website in the wedding / function

http://www.tumblingwatersretreat.com/weddings/menus/

The Chefs Recommended Menu:

 

SIT DOWN MENU

Entrée

Gold package select 2 courses alternate serve

Silver, Bronze and lunch package select 1 course

King prawn, spicy watermelon, avocado with coriander and lime dressing  King prawn, spicy watermelon, avocado with coriander and lime dressing ( gluten and dairy free)

Pork belly, roasted pumpkin, Asian herbs salad, orange and Sichuan pepper glaze

Slow cooked lamb, quinoa, mint and sweet corn salad ( gluten free )

 

Sit Down Main

Gold / Silver sit down packages select 2 courses alternate serve Bronze  packages select 1

 

Roasted cornfed chicken breast with garlic pomme puree, spinach, prosciutto, preserved lemon and sage (gluten free)

 

Crispy skin salmon, saffron pilaf rice, mussels, chorizo, braised Mediterranean vegetables (dairy and gluten free)

 

Prime beef filet with sweet potato gratin, seasonal green vegetables, shallot and red wine jus (gluten free)

 

Dessert

Gold package select 2

All other packages select 1

 

*Belgium chocolate and hazelnut pannacotta with Dacquoise biscuits and macerated strawberries

Date and banana pudding with fudge, vanilla, pistachio praline ice cream, raspberry

 

Mixed berry bavarois with mint, limoncello, salty macadamia and dark chocolate wafer

OR

Belgian chocolate cake, ganache and mixed berry coulis. This can be presented as a wedding cake and served for dessert

 

ROAMING COCKTAIL

Sit Down gold package select 2 

Gold cocktail package select 6.

Silver packages select 4.

 

Canapés

*Crispy chick pea and Parmesan chip with aioli (vegetarian)

Japanese popcorn chicken with ponzu mayonnaise

Kaffir lime and coconut crusted prawn with wasabi mayonnaise (dairy free)

Crispy pork belly with sweet and sour sauce and papaya salad (diary free/gluten free)

chicken korma mini cup with cucumber, ginger and mint salsa(diary free)

tartar of snapper, finger lime, chive and salmon roe on crostini

Twice cooked three cheese soufflé with fig chutney and walnut (vegetarian)

*beetroot and five spice duck tartlet with orange and cardamom glaze

Chilli salted calamari on Thai style salad

Poached chicken, avocado and lemon burrito with mild Jalapeno salsa ranchera (dairy free)

Classic beef, mushroom and bacon pie

Thai chicken curry pie

 

Roaming Cocktail Entrée / Main

Served in a white china bowl.

Gold package select 2 items

Silver package select 2 OR 1 only if you have selected a dessert.

 

Char grilled beef with cumin roasted mixed potato, rocket, cherry tomato, mild chilli lime dressing

 

Moroccan style fish stew with chick pea and jasmine rice (gluten free/ diary free)

 

Indian butter chicken, basmati rice and mango chutney (gluten free)

 

Black caviar lentil tabouli salad (vegetarian diary free)

 

Roaming Dessert

 

Liquorice root panna cotta, strawberries, Cointreau, sesame tuile

 

Date and banana pudding with fudge, vanilla, pistachio praline ice cream, raspberry

 

OR

Belgian chocolate cake, ganache and mixed berry coulis. This can be presented as a wedding cake and served for dessert

KIDS MENU

Crumbed chicken breast with double cooked potato wedges and chunky tomato sauce

 

Dessert

 

Vanilla ice cream with fresh fruit and an array of sweet treats.

 

A member of our team will liaise with the children’s parents as to what time the children’s meals are to be served. Usually we serve the kids first.

 

The guests with allergies / food intolerances e.g.   vegetarians / gluten free, will be specially catered for by our chef, you do not need to select menu items for these guests.

All we need from you are their names, and the details e.g. Margie vegetarian but eats seafood. George lactose intolerant.

You will need to advise these guests to make them selves know to the Tumbling Waters Retreat team on arrival.

 

It is important that you make a note on your wedding invitations that the venue requires information allergies food intolerances so we can cater accordingly.

 

Special Dietary Requirements: *** Name/s and special dietary need/s ?

A vegan / vegetarian meal is provide to meet most allergy / diet intolerances. We do not cater for any specific diet whims e.g seafood only etc

Please note that, as per your package selected, the service of alcohol must cease 30 minutes prior to the end of a function this is the law the bar remains open for non alcoholic beverages only.

All our packages include, premium red, white, sparkling wine, soft drinks, mineral water, orange juice, self serve juice / water station,  selection of teas and freshly brewed coffee .

You will need to BYO your own spirits  ( two varieties permitted  only ) and beer ( two varieties permitted only )

BYO beer  and BYO  spirits  is permitted with all our packages, all beverages must be served by the TWR team. Please ensure all BYO beverages are bought to the retreat at least 1 hour prior to your function package is due to start so they can be chilled down. On average 1 box of beer per 10 people pending the duration of the package, plus a few more if they are keen drinkers. BYO beverages that are not consumed will be returned to you at the end of the evening. Please remember to include a light option beer for your guests.  FYI ....no red Bull is permitted.

When are you planning to bring your BYO beverages to the retreat ?

*** Have you emailed through your menu selection to info@twr.com.au ? YES / NO

This information is required 2 months prior to your wedding

If we do not receive your menu selection 4 weeks prior to your wedding it will be assumed that you have decided to go with our chefs recommendations.

Sit Down Seating Plan

Sit Down and Lunch Packages Only

Please return this seating plan two weeks prior to your wedding along with your final numbers and names of guests with special diet needs.

Would you like to use the retreats decorations and table cloths ? Black or White

Note, we  recommend black as it blends with the decor  and disappears, and allows the outside views to be the feature.  Also does not show up any unfortunate spills that may occur  ( eg red wine )

Please remember you will need to provide name cards and menus..........helpful hint... if you do not want to do individual name cards and menus, 1 menu and a A 5 list of people that are seated at each table is fine....saves trying to allocate individual seating !!!!

 

For sitdown weddings we have  round tables with a minimum of 6-8 people per table and a maximum of 10 people.    For roaming cocktail weddings we have about 11 plus ( pending numbers ) small tables, please rest assured there are plenty of  chairs and tables for everyone to be seated if they wish, keeping in mind the idea of this style of function is for everyone to mingle.

 

We will send the seating plan for sit down weddings in a separate email another email.

 

Speeches estimated duration ?

 

Number of Speeches ?

 

Time of Speeches ? After ENTREE ?

It is best to have the speeches after the entrée. If your speeches are greater than 20 minutes it is best to do them in two lots i.e 1 lot of speeches after entree and 1 lot after main. Speeches can commence as soon as the plates/ bowls are cleared.

 

When would you like to cut the cake?

Best time is ASAP after the main meal has been cleared.

 

Are you planning on doing a bridal waltz? YES / NO

Best after cutting the cake or dessert.

 

If you are providing your own  music, please have the bridal waltz separate followed by the music you wish to dance to after the bridal waltz.

 

Do you require the Retreat’s selection of table decorations YES / NO

Sit-Down Wedding Only:

Where would you like the round bridal table placed in the room?

Best is under the large mirror. That way you can get a good view of all the tables, the dance floor and the ocean view.

Who will be making and delivering your cake?

The cake can  be set up on the table under the mirror this area is also used for placing gifts/wishing well.

Due to limited refrigeration space we are unable to keep wedding cakes in fridges …sorry about this.

 

Would you like us to cut and serve the cake? YES / NO

Please note there is no charge for us to cut and serve your wedding cake, there may be a charge should you require us to put the cake in your cake boxes/bags. In this case, boxes/ bags must be provided, made up ready for packing.

 

Would you like to keep the top layer of your wedding cake? YES / NO

 

Please note the option to keep the top layer of the wedding cake does not apply if you are planning to have the Tumbling Waters Retreat Belgium Chocolate cake for dessert.

 

The name of the person in charge of gifts/cake/*wishing well after your wedding ?

 

Please note we have a wishing well gift box that you are welcome to use.

 

Are you planning to do the farewell circle and throwing of the bouquet in the glass atrium?

YES / NO

If so guests must move to the atrium 15-10 minutes prior to the end of the function.

 

Please note bookings for accommodation can be made online via our website, www.twr.com.au, or call 4294 1888. To avoid disappointment bookings are best made in advance.

Most room types have a minimum two night stay especially on a weekend.

The  Luxury Suite  with its very own  steam room and  10 meter wet edge pool is the perfect choice should you wish to stay the night before your wedding with your brides maids and get ready onsite the following morning.

Total 5 Bridesmaids 1 x king size bed and 3 single pull out beds.

The tariff  of $150 per person per night  applies if there is more than 2 people occupying the suite with the pool  and includes breakfast.  *

An additional tariff of $125  per person applies and  includes breakfast all other room types recommended maximum one additional person.

Are you planning on having more than 2 people in a suite  / room? If so how many people and what room have you booked?

Have you booked accommodation at Tumbling Waters on behalf of your guests ?

If so we will need the  names of all the people staying and what room they will be staying in as well as an  email and mobile contact number.

Final payment for all accommodation booked is due 3 weeks before your wedding.

If you are staying please note

All Dining options / platters must be booked well in advance of your stay. Please see our website for more.

information https://www.tumblingwatersretreat.com/accommodation/#dining

Our House keeping team will attend to the room the bride and groom is staying in during your wedding.

* Please note strictly no large guest hosted private  party groups are  permitted at Tumbling Waters

Should you wish to  host a private party in your room or suite  you will need to book alternate accommodation.....apologies in advance  but we are a small boutique accommodation and we simply do not permit guests hosting  private parties within Tumbling Waters Retreat.

Have you advised all contractors’, hairdressers / makeup artists etc, of our front gate security access code1234 E  and your suite number? YES / NO

 

Your contractors will need to know this code as our front gates are only opened 30 minutes prior to the scheduled arrival times of your guests.

 

For security reasons a copy of a valid credit card must be supplied to TWR Management and the owner of the property reserves the right to debit the credit card for any outstanding funds, loss or damage to the property and business caused by clients / guests during or following the reception. credit card supplied. Yes / No.

 

Thank you for reading & filling out the checklist.....we will get back to you ASAP with a run sheet.

 

The best word of advice is to relax & trust the experienced Tumbling Waters Retreat team our passion is weddings / functions we all LOVE what we do and we look forward to making your day a huge success.